General information

The document library integrated into the platform enables the secure exchange of files between members of a group. The files do not have to be exchanged by email and are always available in a binding, up-to-date version for all group members. In addition documents can also be used in online meetings.

Adding documents

Before documents can be displayed in a tool, such as the presentation tool, tool, they must be uploaded to the server. It is important to distinguish whether the documents are assigned to a group, a specific session or only to the users themselves.

The following illustration shows the assignment to a group:

Step 1: Execute the "Documents" action in "My groups ".

Figure: Groups

The following document folder is then displayed:

Figure: documents overview

Step 2: Assigning the documents to a subfolder:

• Subdirectory "Session documents"
  The subfolder contains the files that are to be assigned to the respective session. This directory is not available via the "Documents" group action.

• Subdirectory "Group documents"
  This subdirectory contains the files that are to be made available to the group across all sessions. Here, for example project objectives, project phases, agreed group rules, general templates, etc., which should be available for all meetings of this group.

• Subdirectory "Group manager's documents":
  This subdirectory contains the documents which are available to the group manager in each meeting / group. This directory is suitable for general, non-confidential documents, e.g. a company or profile presentation.