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# hourglass_empty The Waiting Room

The waiting room acts as your digital "bouncer" for maximum confidentiality.
It is exclusively active for trail_length_short Ad-hoc Sessions.

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Why is there a waiting room?

Since no fixed groups are predefined for ad-hoc sessions, the waiting room ensures that no unauthorized persons enter your session. You maintain full control over who is admitted and when.

# login Entering the Waiting Room

As soon as an invited person follows the session link, they arrive at the waiting room login area. There are two ways to identify oneself:

  1. As a Guest: No user account required. Only a name (or pseudonym) needs to be entered.
  2. With an Account: Login via email and password for registered users (License Holders/Contacts).

Figure: The login mask before the waiting room

license person_2 Advantage for Registered Users

Users with an account can be permanently authorized by the moderator. This saves time, as the waiting room is automatically skipped during future visits to the same session.

# account_circle Management by Moderators

As a moderator or group manager, you have full control over admission.

# Notification of New Guests

As soon as someone enters the waiting room, a pop-up window appears within the active session. Clicking this notification opens the management dialog directly.

If the pop-up notification is no longer displayed, the number of waiting persons remains visible as an indicator in your header. This indicator is also clickable to access the waiting room dialog.

Figure: Display of waiting persons in the participant bar

# Admitting Persons

To manage the waiting room, you can either click on the pop-up message, the indicator in the toolbar, or use the manual path via the menu:

  • Open the menu menu on the left.
  • Select the menu item trail_length_short Waiting Room.

In the list that appears, you have the following options:

Action Function
Admit The person enters the current session.
Admit all All currently waiting persons are admitted simultaneously.
Admit permanently (Only for Contacts/License Holders) The person receives permanent access and will not have to wait in the future.

Figure: The management dialog for the waiting room

gavel Removing Persons (Kick)

If an unauthorized person is in the waiting room or if you need to remove someone from the active session, you can do so via the menu menu item group Participants.

Next Steps: Would you like to learn more about Managing Participant Roles during a session?

← Organize Sessions →