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# Session Types: Ad-hoc vs. Group Sessions

# Choosing the Right Session Type

To ensure you have the ideal framework for every scenario—from spontaneous initial contact to long-term project support—you can choose between two specialized session types.

This overview will help you decide which variant best supports your collaboration.

Expand Table of Contents

# The Ad-hoc Session

# trail_length_short Flexibility for a Quick Start

The Ad-hoc session is the perfect meeting environment for spontaneous interactions. It is as straightforward as common video conferencing tools but still offers the full range of tool functions.

  • Your Advantage: Maximum freedom with minimal preparation.
  • Access Control: Guests use a link to enter a virtual waiting room. As the host, you maintain full control over who you actively admit to the session.
  • Target Group: Ideal for initial contact, introductory meetings, or consultations with external guests who do not have their own user account.

Best Practice

Use Ad-hoc sessions for one-off appointments where speed and easy access for external parties are the top priorities.

# The Group Session

# tv_signin Continuity for In-depth Collaboration

The Group session transforms your online room into a permanent workspace. The focus is not just on the meeting itself, but on collaborative, recurring, and often asynchronous work on content.

  • Your Advantage: Smooth access without a waiting room. Since the circle of participants is predefined, there is no need for manual approval upon entry.
  • Autonomous Collaboration: Participants can also enter the session independently. This enables asynchronous work: a coachee or team member can work on tasks even when you are not online.
  • Target Group: Ideal for stable, recurring working relationships, long-term coaching processes, or project teams.

Best Practice

Choose the Group session when participant autonomy is important and content is intended to be developed over a longer period of time.

# Decision Guide: Which Session for Which Purpose?

Feature Ad-hoc Session Group Session
Preparation Minimal (send link) One-time creation of a group
Waiting Room Yes (Security for external guests) No (Direct access for authorized users)
Participant Type Guests (no account), Contacts, Licensees Exclusively for Contacts & Licensees
Asynchronous Work Mode No Yes
Typical Use Case Initial consult, short-term briefing Coaching process, project work

Note on the "Rooms" Edition

The Rooms edition is designed for maximum spontaneity and therefore exclusively supports the Ad-hoc session type. To utilize Group sessions and asynchronous workflows, a higher edition (e.g., Pro or Enterprise) is required.

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